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M 10-2, T-F 9-5 Pacific Standard Time

Be sure to read the prospectus in its entirety before continuing.

20th Annual Botanical Art Exhibition: A Palette of Flowers

Art Exhibitions
Prospectus and Call for Artists


Exhibit Name:
A Palette of Flowers
20th Annual Botanical Art Exhibit at Filoli

February 23 - May 20, 2018

Submission Deadline:
January 14, 2018, 11:59 p.m. PST

$35.00 for up to 3 images.
Entry fees are non-refundable and must be paid by the entry deadline.

Filoli is host to a world-renowned botanical art certificate program and is committed to the preservation of this historically significant art form.  The Filoli Botanical Art Exhibit has long been an essential part of our Botanical Art Program’s mission to interpret and educate the public. Artists are invited to enter original artwork in any two-dimensional medium that reflects the rich tradition of botanical art and adheres to high standards of botanical accuracy and skilled use of media.

This year, the exhibit will closely tie to other programs of Filoli under the umbrella theme of “A Palette of Flowers.”  This theme celebrates the abundance of spring flowers on display in the magnificent historic gardens at Filoli, however, submissions need not include flowers found at Filoli.

Filoli is a unique and fitting venue for this historical art form that has rendered plants throughout history and from around the world.  The beautiful and accurate plant portraits by international and local artists will be on display in the Visitor and Education Center.  This is one of the West Coast’s most prominent botanical art exhibitions.

About Filoli:
Located in Woodside, CA, Filoli boasts a 654-acre property featuring a 54,000+ square foot Georgian revival style mansion turned living museum, 16 acres of exquisite English Renaissance gardens, a 6.8 acre Gentlemen’s Orchard, and a nature preserve with over 7 miles of hiking trails. Established as a private residence in 1917, Filoli was opened to the public in 1976 as a 501(c)(3) nonprofit organization and site of the National Trust for Historic Preservation. Filoli is dedicated to the preservation, interpretation, and stewardship of the cultural traditions and natural history of this country estate for public education and enjoyment. It is open Tuesday through Sunday, 10:00am to 5:00pm. Learn more about the history by watching Filoli: Family Home, Historic Garden, & Living Museum available on YouTube.

Exhibition Calendar:
January 14, 2018     Entry deadline
January 31, 2018     Selection results e-mailed
February 14, 2018    Deadline for shipped artwork to arrive at Filoli
February 20, 2018    Deadline for hand delivered artwork, 9:00-11:00 am
February 23, 2018    Exhibition opens
                               Opening Event, 6:00-9:00 pm
May 20, 2018           Exhibition closes
May 21, 2018           Pick-up of hand delivered artwork, 11:00 am–1:00 pm
May 22 - 25, 2018    Return shipments of artwork

Botanical artists are invited to enter original artwork not previously exhibited in a Filoli botanical art exhibition in any two-dimensional medium that reflects the rich tradition of botanical art and adheres to high standards of botanical accuracy. Prints will not be accepted. All work will be juried using digital images.  Curators and Jurors are not eligible for awards.

Consideration will be given to quality and botanical accuracy, as well as adherence to the theme. Based on judging scores and sizing approximately 40 pieces will be selected.


Jurors’ Award for distinction with an emphasis on botanical art presentation.
Bourn Award for distinction with an emphasis on horticulture.
Roth Award for distinction with an emphasis on traditional botanical art presentation.

The entry process will be handled by The website has many helpful features and will insure a smooth process for all parties. Entries may include up to three digital images, jpg format. Complete entry forms by clicking the link on our website at or go directly to  The TITLE field on the entry form MUST contain both the Latin Name and the Common Name separated by a comma. For example: Lathyrus odoratus, Sweet Pea.

There is a $35 entry fee for up to three images.  It is crucial that your images be of the highest quality as they may be used for producing the exhibition postcard, the Filoli website and other promotional materials. A prepaid return label must be included for return shipping. Entry fees are non-refundable and must be paid by the entry deadline.

Entering Your Images:
•  Entry form must be filled out in its entirety.  List sizes up to the nearest inch.  Submitted images must not include matting or frame.  Crop the photos to include only the artwork.  Be sure your images are right-side-up.
•  Before uploading your images, make sure they are smaller than 4MB, but at least 1920 pixels on the longest side at 72 dpi.  Images should be in JPEG format, sRGB color space.  Help in photographing your work and properly sizing your images can be found at:  If you need help entering your images or are unable to, please write to us here:
•  Please add and to your safe senders list to ensure notifications are received.

Maximum Frame Size: 30” width x 36” height
Minimum Frame Size: 11” width x 14” height
Selected entries must be framed and ready to hang, no sawtooths or projecting eye screws, Plexiglass required on all artwork, white or off-white mat colors, simple gold or wood frames, no black or metal frames. Floating images are discouraged as they often ‘fall’ during shipment. Label the back of your artwork with your name, address, phone number, email, title of artwork, sales status and price. Titles MUST include the Latin name and the Common name of the plant portrayed.
Accepted entries that do not conform to the above presentation may be refused at the time of hanging.

The artwork must be available throughout the entire exhibit.

Artists will be notified via email on January 31, 2018

Artists whose work is accepted by the jurors will receive detailed instructions for shipping and hand delivery of artwork. The artist is responsible for all shipping and insurance costs. Artwork must be received by February 14 via carrier or February 20, 9:00–11:00 am on site.

Hanging Rights:
In consideration of Filoli displaying artwork, the artist releases Filoli from any liability whatsoever resulting from or relating to any aspect of Filoli, its members, guests and/or volunteers handling, transporting, exhibiting, storing or selling the work of the artist. This includes wear and tear, gradual deterioration or vermin damage, earthquake/earth movement related damage or theft. Filoli does not insure entered work; artist is responsible for insurance.

Sale of Works:
Filoli is pleased to extend the opportunity for participating artists to sell their exhibit piece(s) during the exhibition. All sales will be handled by Filoli and payment will be made to the artists, minus a 30% commission to Filoli, within 6 weeks after the exhibition. Artists may also list their artwork as NFS (not for sale). Detailed instructions will be sent upon acceptance.

Filoli website,,, Filoli magazine, Filoli eNews.

Erika Frank, Filoli Staff Representative,
Lee McCaffree, Co-curator,
Catherine Watters, Co-curator,

86 Canada Road
Woodside, CA




REGARDING JURY NOTIFICATIONS:  Notifications are sent through ConstantContact from  To ensure receipt of this notification, please add to your contact list, or safe senders’ list.

On the day of notification, you can do the following, but you will also receive an email notification, sent from ConstantContact, that will state the same.

1.      Go to and log in using your email address and password.

2.      Right above where you just logged in, click "Your Artist Profile."  You are now in Your account!

3.      Click the show name and you will see your first image.  The jury results will be under the thumbnail view.

4.      As you will see, it will say either "This Image has been Accepted or Declined in to the show."  Under that sentence, you can click "Read Acceptance (or Declined) Letter."  The letter will then be displayed below.

5.      If you submitted more than one piece in the show, go to the next entered piece in the show by clicking the page number, displayed below the thumbnail image.

6.      While you are in your account on, click "Personal Info" and make sure your name, address, phone number, and email address are up-to-date.


NOTE:  Please be sure to read your letters in their entirety.  Most acceptance letters will ask you to RSVP or will have special instructions you must follow.



How to look at or edit your entries.

How to pay, if you didn't pay when you entered.

How to see if you’ve already paid, or how to get a receipt.

How to Update your Personal Info (name, address, email address, password).

How to REPLACE an Entry.

Also, if you’d like to write to us to get help, CLICK HERE:


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